[contract-wedding] Click to download
Our contract stipulates the legal… protection and coverage for both parties
- 1.1. Entails the coverage of the wedding details
- 2.1 Payment for Services Rendered
The Client shall pay the Provider for services rendered according to the Payment Schedule attached,
within
Calendar days of the date on any invoice for services rendered from the Provider.
The deposit (50% of the amount on the quotation) paid on: __________________ (Date dd/mm/yyyy)
The remaining balance shall be paid on: _______________________ (Date dd/mm/yyyy)
Should the Client fail to pay the Provider the full amount specified in any invoice within calendar days of
the invoice’ s date, a late fee equal to 10% shall be added to the amount due and interest of percent per
month (30 days) shall accrue from the calendar day following the invoice ‘ s date.
The final Disc and photo album shall be withheld if the final payment has not been made.
- 2.2 Agreement/Jurisdiction
The person(s) whose signature(s) appear on this contract, known as “Client”, agree that Gigabytes
Production, shall provide services to photograph and video shoot their wedding and related events to the
best of his/her abilities, in the manner described in this document. This is a binding contract which
incorporates the entire understanding of the parties, and any modifications must be in writing, signed by
both parties, and physically attached to the original agreement. The laws of South Africa shall govern this
contract, and any resulting arbitration shall take place within South Africa. Client assumes responsibility
for all collection costs and legal fees incurred by Gigabytes Production should enforcement of this
contract become necessary.
In the event that any part of this Agreement is found to be invalid or unenforceable, the remainder of this
agreement shall remain valid and enforceable. Any failure by one or both parties to enforce a provision of
this agreement shall not constitute a waiver of any other portion or provision of this agreement.
- 2.3 Retainer and Payment
Client shall reserve the time and date of services by signing and returning this contract along with a non-
refundable, non-transferable reservation retainer equal to 50% of the total fee. No date is reserved until
the contract and retainer are received. The balance due for the services must be paid in full no less than 30
days before the event date. In the event Client fails to remit payment as specified, Gigabytes Production
shall have the right to immediately terminate this Agreement with no further obligation, retain any monies
already paid, and not attend this event. Unless the contract is canceled, the retainer fee shall be applied to
Gigabytes Production fee total.
- 2.4 Cancellation
If for any reason Client cancels this contract before the wedding date, Gigabytes Production will keep the
retainer. Cancellation must be made in writing, signed by the contracted party, and sent via email or
delivered in person. If Client fails to supply written cancellation as specified before the wedding date or
cancels within 30 days of the wedding date, Client shall be required to pay the full balance due.
- 2.5 Reschedule
In the event that Client reschedules the wedding and Gigabytes Production is able to rebook the original
wedding date, Client will receive credit for all monies already paid. A new contract may be required. The
new package price will reflect pricing in effect when the date change occurs. In the event that Client
reschedules the wedding and Gigabytes Production is not able to rebook the original wedding date, Client
forfeits the retainer but will receive a credit for all other monies paid. Credit may be applied to wedding
coverage within one year of original date provided Photographer is available
- 2.6 Liability
If Gigabytes Production is unable to perform any or all of the duties herein for any reason, including but
not limited to, fire, transportation problems, acts of God, accident, illness, or technical problems, and if
cannot provide another competent professional, all money received by Photographer, minus expenses,
will be returned to Client, and Gigabytes Production shall have no further liability with respect to this
agreement. This limitation of liability also applies to any loss/damage of Gigabytes Production or failure to deliver photographs/video for any reason. Liability for a partial loss of photographs/videos shall be pro-rated based on the percentage of total. The sole remedy for any actions or claims shall be limited to a refund whose total amount cannot exceed the total monies paid by Client under this Agreement during the time preceding the date on which such liability arises.
- 3.1 Photo album and DVD Disc/USB
Upon receipt of a photo album, DVD disc or USB, Client accepts all responsibility for archiving and
protecting the photographs and videos. Gigabytes Production does not permanently archive image files.
Gigabytes Production is not responsible for the lifespan of any digital media provided or for any future
changes in digital technology or media readers that might result in an inability to read discs provided. It is
Client’s responsibility to make sure that digital files are copied to new media as required.
- 3.2 Pricing
Services or merchandise not included in this initial contract will be sold at current price when an order is
placed. All prices are subject to change at any time without notice. Credit vouchers have no intrinsic cash
value and may only be applied toward merchandise purchased from Gigabytes Production. All
print/album credits and sessions must be used within 6 months of web gallery posting or photographer
may substitute a product of reasonable value to fulfill any outstanding credit balance.
- 3.3 Responsibilities
Unless agreed upon in advance, Gigabytes Production shall be the exclusive photographer and
videographer retained for the event. Gigabytes Production may bring one-six assistant at discretion.
Videographers and other vendors as well as semiprofessional photographers must not obstruct or interfere
with the official photography and videography are not allowed to take any still photos during formal
sessions. Wedding guests may take photos, but it is the responsibility of client to prevent family and
friends from interfering with Gigabytes Production duties. Gigabytes Production is not responsible for
compromised coverage due to causes beyond control such as other people’s camera or flash, the lateness
of the bride, groom, family members and bridal party members or other principles, weather conditions,
schedule complications, rendering of decorations, or restrictions of the venues or officiate. Gigabytes
Production is not responsible for existing backgrounds or lighting conditions which may negatively
impact or restrict the photography/video coverage. Client agrees to confirm the schedule one-week prior
to the event and to send Gigabytes Production a copy of the invitation prior to the wedding. Notification
of any changes in schedule or location must be made in a timely manner. Changes can be made by phone
with a follow-up email for documentation. If email is sent, confirmation of receipt must be obtained.
- 4.1 Harassment
Ensuring the appropriate behavior of all guests and other persons at the wedding and other events
covered by Gigabytes Production shall be the responsibility of Client. In the event where Gigabytes
Production employees experiences any inappropriate, threatening, hostile or offensive behavior from any
guest or other person at the wedding or other event (including, but not limited to, unwelcome sexual
advances and verbal or physical conduct of a sexual nature) then the following process shall be followed:
first offense: a verbal warning will be issued to a family member of the client; second offense: the
offending person will be required to leave the wedding or event; third offense: Gigabytes Production will
end wedding coverage immediately and leave the event, Gigabytes Production shall be entitled to retain
all monies paid hereunder and client agrees to relieve and hold Gigabytes Production employees harmless
as a result of incomplete wedding or event photography coverage
- 4.2 Coverage
Gigabytes Production will provide coverage for the dates, locations and continuous hours specified in
this agreement. Additional travel or coverage hours may be added by agreement on the wedding day and
must be paid in full before any photos or products are released to the Client. Every reasonable effort will
be made to take requested pictures, but no specific pose or photograph can be promised. Any lists
supplied will be used for organizational purposes only. Images/Videos determined by the
photographer/videographer to be substandard or duplicated may be edited out. The
Photographer/Videographer will use professional judgment and sole discretion to select which
photos/videos to deliver. Such selection shall constitute all images/videos that will be made available to
Client.
- 4.4 Image Processing/Printing &Video Editing
Unless agreed upon prior to any editing work, high-resolution discs and/or proof sets may contain a
mixture of color, black and white, and selective color images. An alternately colored version of a photo
may be purchased at the current rate. Limited color correction and/or retouching are included at Gigabytes
Production discretion. Client may request further changes for an additional charge. Gigabytes Production
is not responsible for any prints that are not ordered directly from the company. For best results, clients
with the high-resolution files should order their prints through a reputable lab. Client may request
additional video clip but gigabytes production won’t be responsible for the editing and color correction of
the clips.
- 5.1 Model Release
This contract serves as a model release giving Gigabytes Production the irrevocable right to use the
photographs, videos in all forms and in all media and in all manners, without any restriction as to
changes or alterations, for advertising, trade, promotion, exhibition, or any other lawful purposes.
Gigabytes Production can grant use of the images to third parties and all compensation for use and credit
for the images remain the property of Gigabytes Production. Client waives any right to inspect or approve
the photograph(s), finished version(s) incorporating the photograph(s), or the use to which it may be
applied, including written copy that may be created and appear in connection therewith. This release is
binding on the Client, their legal representatives, heirs, and assigns.
- 5.2 Copyright
All photographs taken by Gigabytes Production are the property of the company, will remain the property
of the company and protected by the South African Copyright Laws. Client hereby waives any claims for
ownership, income, editorial control and use of the images. Violators of this federal law will be subject to
its civil and criminal penalties.